Faculty/Staff Resources

RA pay should be changed only at the beginning of the fall, spring or summer semester. Pay rate changes at any other time must be due to unique circumstances and requests must be approved by the chair and DGS. Note passing qualifying exams is not a reason to change pay rate mid semester.

No. Summer tuition is not covered by the RA due to Graduate School Rules, thus any summer RA is responsible for paying the full rate of summer tuition themselves. Also, summer tuition is not allowed on grants. Faculty can notify Hannah Tyler and Troy Howell by May 15 if an RA will be taking summer classes to the business office can submit a GSAS summer form allowing tuition to be charged at the in-state rate. The faculty can then provide a cost center to Troy to cover the tuition or have the student pay their own summer tuition.

No, TAs are not allowed over the summer. Spring TAs must either be separated or moved to another position at the end of the spring semester.

No. Even if a student graduates in the spring, they can’t remain in a student position (RA, student hourly, etc) over the summer if they are not in a student status. They need to either be separated or moved to a non‐student position, such as a temporary position.

No. If they are brand new to UK and not enrolled in summer classes, they won’t be in student status until the fall, so they can’t be in an RA or student hourly position until the fall. It may be possible for them to be in an hourly temporary position before they become a student, but it depends on their visa situation.

8/10/25 for fall RAs and TAs
12/28/25 for spring RAs and TAs
5/3/26 for summer RAs

Note: Fall and spring TAs and RAs are expected to work the entire semester and arrive by the first week of classes and continue working until classes end. Otherwise they should not be in a TA or RA position. Questions, please ask the DGS.

$1,100 biweekly as of Fall 2025

In order to charge Research Assistant tuition to a sponsored project all of the following criteria must be met:

1. The individual must be coded in payroll as a graduate research assistant; and
2. The sponsored project must be active at the midpoint (mid‐March for spring, mid October for fall) of the semester being charged; and
3. The student must show effort on the sponsored project by at least the midpoint of the semester being charged; and
4. Tuition must be an allowable expense on the sponsored project with appropriate budget available; and
5. Tuition charges to the sponsored project follow the effort proportionately; and
6. The sponsored project account to charge must have been submitted to the Graduate School by their established deadline.
7. Please review your specific award to determine if budget is needed in sponsored class E537110; contact your CGO and/or RA with questions regarding budget requirements.

If the sponsored project is not eligible for the tuition charge by the deadline, a non‐sponsored account must be provided to the Graduate School to utilize for the expense.

Yes, however you will need to make this clear when approving travel request forms. They will be treated as a “visitor” instead of a “student” or “employee” when processing travel documentation. If your student has graduated and you have hired them as an employee, then they will be treated as an employee for travel.